Contact & enquiryRestaurants & cafés

Restaurant supplier contact form

Supplier pitches can interrupt service when they arrive through guest reservation channels. This form gives suppliers a separate link to introduce their company, category, products and delivery area. Optional minimum order and lead-time notes help your team decide which introductions to follow up. It records an introduction only; it does not approve a supplier, sign a contract or place a purchase order.

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What's in this template

Every field can be renamed, reordered, made optional or removed in the form builder.

  • Supplier companyShort answer · Required
  • Full nameShort answer · Required
  • EmailEmail · Required
  • Phone numberPhone · Optional
  • Supply categoryDropdown · Required
  • Products or services offeredLong answer · Required
  • Delivery or service areaShort answer · Required
  • Minimum order and lead time (optional)Long answer · Optional
  • ConsentCheckbox · Required

How to use this template

  1. Open it in your dashboardSelect “Use this template”. If you don't have an account yet, sign up first; the form opens right after.

  2. Make it yoursChange the questions, options, colours and the thank-you message in the form builder, then save.

  3. Share it and get responsesShare the form's link or link to it from your website. Each response is emailed to you and saved in your dashboard.

Tips for this form

  • Link to this form from a supplier contact section so purchasing enquiries stay separate from table reservations.
  • Edit the categories to match the food, drinks, packaging or equipment your venue actually buys.
  • Review delivery coverage and order terms before asking a supplier for samples or a detailed offer.

Running a business like this? See how Zotview sets up the website, booking and forms for Restaurants.

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Questions about this template

Is sending this form supplier approval?

No. It is an introduction for your purchasing team to review. Any approval, checks or agreement must be handled separately before you buy.

Can coffee and equipment suppliers use it too?

Yes. The category list includes coffee, beverages, packaging, equipment and maintenance alongside food. Edit that list for the suppliers your restaurant or café needs.

Should suppliers include banking information?

No. This introduction form asks about products, coverage and order terms. Keep bank and card details out of it and arrange any later purchasing paperwork separately.

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